Responsibilities

• Responsible for generating project progress reports and compiling data/statistics.
• Provide general administrative support to the project team
• Assist the Project Manager in determining quantities for variations and progress claims
• Support the project team with site clearance applications and preparation
• Responsible for the consolidation of project documentation (worker lists, MOS, risk assessments, OMM, catalogues, drawings, training materials, etc.)
• Manage personnel registration input into "Hubble Portal" for eligible ERCS/vendor personnel.
• Monitor and report weekly on discrepancies between project/T&C trackers and Main Contractor uploads in Procore (Material Submissions, Shop Drawings, MOS, etc.).
• Maintain the project filing system.
• Responsible for drafting, editing, and compiling project progress reports.
• Oversee project document control.

Requirements

• Nitec or equivalent 
• 2-4 years experience in project administration, preferably in the construction industry
• Strong knowledge of Microsoft Office Suite
• Excellent organizational and multitasking abilities to manage multiple projects and deadlines effectively.
• Experience working collaboratively in a team environment, supporting project managers and engineers.
• Positive work attitude, proactive and approachable
• Meticulous and attentive to details.

Responsibilities 

Under Shared Service team, Accounts Executive responsibilities as follow:

• Manage daily accounts functions like Accounts Payable (AP), Accounts Receivable (AR), reconciliation and Fixed Assets Management.
• Check and process supplier invoices/approval (3 way matching) timely and accurately.
• Correct posting of entries and inter-company transactions.
• Ensure compliance with manual of authority (MOA), Standard operating procedures (SOP) and company policies, GST requirements.
• Follow up on invoices with dispute (Highlight any discrepancies, exceptional purchases, losses) and maintenance of open Purchase Orders.
• Rejection of duplicate/non-compliant invoices/credit notes.
• Handle petty cash reimbursements, staff claims (non-employment related).
• Assist GL to carry out month-end and year-end accounts closing.
• Prepare monthly schedules, review of supplier SOA and AP aging, supplier/audit reconciliation and follow up on long outstanding / unreconciled items.
• Handle receipts administration for customers
• Customer Master Data Creation & Maintenance
• Plays an active support role in digital transformation roadmap to drive digitalization initiative for e-invoicing.
• Assist to identify areas of improvement to streamline, simplify, standardize, digitalise and automate systems and processes.
• Besides duties listed above detailed in RACI Matrix, to perform other ad-hoc duties as assigned.

Requirements

• Diploma/Degree in Accounting/ Finance
• At least 2 years relevant experience
• Excellent organizational and communication skills.
• Self-motivated, independent, able to multitask and handle pressure well.
• Team player with positive attitude and a keen learner

ENGIE Services Singapore is a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialised rail engineering works, sustainable solutions and FM Consultancy services.

ENGIE understands the integrated role of facility management and the value of it can be expanded beyond the traditional approach. As a total FM, specialized engineering and sustainable real estate solutions service provider, ENGIE offers a comprehensive range of technical, digital and support services customisable to best suit your unique needs

Responsibilities

• On the job training with a team of technical officers and technicians for facilities management activities
• Advice and lead the technical investigations for rectification works
• Assist on design of mechanical services such as Air-Conditioning and Mechanical Ventilation, Fire Protection, Medical gas, Compress Air and Sanitary and Plumbing System etc.
• Presentation of design concept report to client.
• Preparation of M&E cost estimate base on approved design scheme.
• Preparation of technical specifications and tender documentation.
• Assist to carry out site investigation survey and submitting of technical reports.
• Project Management from pre-development through to completion, including the following
• Site Assessment and Inspection
• Design development and co-ordination
• Involved in site meetings, technical meetings etc to resolve technical issues.
• Assist to Investigate, analyze and determine root cause and report breakdowns and faults effectively
• Prepare technical reports on breakdowns and proposals
• Carry out any other ad-hoc project, assignment, maintenance or repair work assigned
• Ensure complete documentation of procedures and maintenance works
• Plan and execute the yearly maintenance schedule.

Requirements

• Degree in Engineering or related discipline
• Fresh graduates are welcome
• Good communication skills, positive mindset with the ability to work in a fast paced environment
• Customer service oriented mindset
• Proficient in Microsoft Office suite and AutoCAD and Singapore’s safety and quality standards
• Has a good safety mindset and displays good WSH behaviour

ENGIE Services Singapore is a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialised rail engineering works, sustainable solutions and FM Consultancy services.

ENGIE understands the integrated role of facility management and the value of it can be expanded beyond the traditional approach. As a total FM, specialized engineering and sustainable real estate solutions service provider, ENGIE offers a comprehensive range of technical, digital and support services customisable to best suit your unique needs.

• Oversee and lead a team of assistant managers, engineers, technical officers, supervisors and technicians in facilities management for commercial building / ministry building / Hospital
• Establish good working relationships with clients and develop trust and confidence
• Establish and maintain quality service standards
• Take charge of the overall Air Conditioning Maintenance Ventilation system
• Manage the daily AC thermal comfort is within the acceptable limit
• Schedule maintenance activities for ACMV systems, tracking of maintenance works and follow up actions for systems such as chillers, AHU, FCU, fire protection, gas systems etc
• Ensure regular meetings with client's and appointed sub providers
• Handle Tenant’s enquires.
• Conduct daily audit inspections to ensure the outsource service providers are performing according to their contractual obligations and SLAs.
• Manage and liaise with external agencies on new initiatives and major repairs and maintenance works
• Prepare tender documents and specifications, plan, coordinate and execute rectification works
• Responsible for project costing and cost management
• Plan training requirement for staff needs for skills improvement
• Prepare and responsible for annual budget submission, audit report, assessment report for contractors' performance
• Prepare and certify contractors' payment

Requirements:

• Bachelor's degree in Mechanical / Electrical Engineering or equivalent from a recognized university
• At least 6 years of related working experience
• Proven experience in facility management in a large facility
• Able to work Independently and possess good interpersonal skills
• Good communication skills both verbal and written
• Pro-active, independent, able to work with minimal supervision and perform under pressure
• Service orientated mindset
• Strong building and M&E knowledge with hands-on experiences
• Possess high level of initiative and integrity
• Possess strong leadership, quality, good planning and organizing ability
• Has a good safety mindset and displays good WSH behaviors