Job summary:

We are looking for a motivated and detail-oriented Finance Intern to join our team. This internship offers hands-on experience in General Ledger (GL), Accounts Payable (AP) and staff claims management, as well as the opportunity to collaborate with various stakeholders across the organization.

If you’re eager to learn, enjoy working with numbers, and are excited about contributing to a dynamic team, this role is for you!

Job responsibilities:

Accounts Payable (AP):

• Process and verify invoices for accuracy and compliance with company policies.
• Assist in maintaining vendor records and payment schedules.
• Support timely and accurate processing of payments to vendors.
• Perform account reconciliations and assist in resolving discrepancies.
• Monitoring of payable aging report, reconcile accounts and prepare vendor payment included overseas payment (if any).

Staff Claims Management:

• Review and validate staff claims for adherence to policies and procedures.
• Assist in the processing of approved claims for reimbursement.
• Maintain and update claim records in the finance system.
• Coordinate with staff to resolve claim-related queries or issues.

Stakeholder Engagement:

• Collaborate with internal teams, such as HR and department heads, to streamline processes.
• Communicate with external vendors to ensure seamless payment processing.
• Act as a point of contact for staff inquiries regarding claims and payments.

Requirements:

• Bachelor’s degree in Finance, Accounting or related field.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Basic understanding of accounting principles.
• Computer literacy (Excel, Word & Power-point)
• Ability to work in a fast-paced and evolving industry.

Key Responsibilities: 

Personal Assistant to MD: 

• Managing the calendar, including making appointments and booking of conference room. 

• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department 

• Organize domestic and international travel, including booking flights, hotels, and creating detailed itineraries. 

• Submission of expenses claims 

• Coordinate with internal and overseas staff for obtaining approvals on signing of documents and cheques. 

Office Admin Support:

• Provide the daily admin / operation support to the office and ensure positive and productive work environment. 

• Ensure accurate maintenance of data and records, and timely renewals for memberships, licenses and correspondences with all relevant authorities, associations and chambers of commerce, etc 

• Assist in ensuring accurate records and timely renewals of all relevant insurances 

• Ensuring office supplies, stationery, and pantry supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times. 

• Ensure the tidiness of office space and pantry. 

• Assist and coordinate on office event and meeting. 

• Liaise with dispatch and cleaning vendor 

• Assist in opening letter box, distribute mails. 

• Register door access for new staffs 

• Pick up and answer all incoming calls. 

• Company certificate / vehicle registration or renewal. 

• Manage staffs domestic and international travelling arrangement.

Skills & Experience: 

• Degree/Diploma in Business Administration, Management, Secretarial Studies, or a related field. 

• Minimum 5 years of experience in an Executive Assistant, Personal Assistant, or similar role. 

• Prior experience supporting senior executives in a fast-paced corporate environment. 

• Ability to prioritize tasks, manage multiple projects, and meet deadlines. 

• High integrity when handling sensitive and confidential matters. 

• Strong interpersonal skills to liaise effectively with internal and external stakeholders. 

Responsibilities:

• Responsible  for  managing  the  Company  Regional  office  and  for  ensuring  quality  for  the  Operation  & Maintenance (O&M) activities for all related Customer’s sites and associated Utilities plant or Facilities (UPF) and their related Mechanical & Electrical (M&E) machinery equipment and associated systems in compliance with the statutory authorities and applicable health-safety-environmental (HSE) requirements; 
• Responsible as Regional office Company representative towards Customers for all related sites to monitor the quality of the O&M team services delivered, to achieve the O&M service levels and the UPF performances levels and ultimately to ensure the customer satisfaction, manage customer relationship, insure proper communication with regular reporting to Customers and Company headquarters /Regional office for all service activities performed. 
• Manage the site teams upon customers’ initial site visit to ensure complete and accurate surveying of the Mechanical & Electrical (M&E) machinery equipment and associated systems of the customers’ Utilities plant or Facilities (UPF), with proper collection of the customers’ site UPF technical, legal and financial information for the M&E machinery equipment and associated systems within service scope  

• Prepare annual budgets and reforecasts for Regional office overall and all related sites; control actual O&M activities expenses compliance with the budgets and perform financial quarterly review, including but limited to O&M Profit & Loss (P&L).

• Insure timely and quality for issuance – by all related sites - for Technical, legal, financial documentation and UPF monthly service reports (inclusive of SLA & KPI’s) for submission to the Customers sites and to the Company headquarters (HQ) - as well as the necessary reports to the relevant statutory authorities, 

• Review for Regional office related Customers sites the quality of the services delivered, perform SLA-KLPI gap analysis and initiate, study the feasibility of specific project in order to propose productivity, technical improvements for the UPF on customer’s sites – in liaison with ENGIE services – related to the O&M, HSE processes, contingencies & emergency plans as well as UPF performances. 

Requirements:

• Bachelor’s Degree in Mechanical Engineering or equivalent
• 10 - 12 years of experience in the area of Operation & Maintenance, exposed to Mechanical & Electrical systems, instrumentation, Air conditioning-ventilation, chilled water, thermal heater, compressed air production and distribution systems associated with supervision, control and data acquisition (SCADA) systems at diverse client/ site locations
• Excellent communication and analytical skills with the ability to work with all levels of stakeholders
• Proven ability to learn new skills and adapt to dynamic and demanding situations
• Possesses good leadership skills to lead team members

We are looking for a Marketing Intern to support our marketing and communications initiatives for our Local Energy Infrastructure GBU.

Job responsibilities:

• Support the marketing manager in executing campaigns and events, including logistics planning, invitations, reporting, and follow-ups.
• Support content and marketing collaterals development such as copywriting for website, email marketing, article, and social media postings
• Assist in marketing research, reports preparation, lead management, and purchase request submissions
• Develop visually appealing marketing materials using Canva (e.g., social media posts, infographics, brochures, and presentations).

Requirements:

• Bachelor's Degree in Marketing and/or Communications, or Business Administration
• Strong command of the English language with excellent verbal and written communication skills.
• Proficiency in Canva and/or Adobe Illustrator
• Basic knowledge and understanding of marketing concepts
• Driven self-starter with a can-do attitude
• Detail-oriented, organised, and able to meet deadlines while delivering high-quality work.

Key Responsibilities:

Support project administrative tasks for Business Development Team, but not limited to,

• Document preparation.
• To conduct market research and prepare the analyst report
• To assist in executing on marketing project.
• Support BD manager and senior team member in updating/ follow up with stakeholders
• Any other duties as required by management.
• Perform hands on engineering tasks/ procedures.

Skills & Experience:

• Proficiency in all Microsoft Office Applications.
• Effective communication skills.
• Candidate must possess or currently pursuing a Bachelor's Degree in Business Studies / Administration / Management, Marketing, or equivalent
• Detailed oriented, fast learner, able to multi task
• Applicants must be willing to work in Cyberjaya.
• Minimum 3-6 months internship in Business Development Department.