Key Responsibilities: 

Personal Assistant to MD: 

• Managing the calendar, including making appointments and booking of conference room. 

• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department 

• Organize domestic and international travel, including booking flights, hotels, and creating detailed itineraries. 

• Submission of expenses claims 

• Coordinate with internal and overseas staff for obtaining approvals on signing of documents and cheques. 

Office Admin Support:

• Provide the daily admin / operation support to the office and ensure positive and productive work environment. 

• Ensure accurate maintenance of data and records, and timely renewals for memberships, licenses and correspondences with all relevant authorities, associations and chambers of commerce, etc 

• Assist in ensuring accurate records and timely renewals of all relevant insurances 

• Ensuring office supplies, stationery, and pantry supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times. 

• Ensure the tidiness of office space and pantry. 

• Assist and coordinate on office event and meeting. 

• Liaise with dispatch and cleaning vendor 

• Assist in opening letter box, distribute mails. 

• Register door access for new staffs 

• Pick up and answer all incoming calls. 

• Company certificate / vehicle registration or renewal. 

• Manage staffs domestic and international travelling arrangement.

Skills & Experience: 

• Degree/Diploma in Business Administration, Management, Secretarial Studies, or a related field. 

• Minimum 5 years of experience in an Executive Assistant, Personal Assistant, or similar role. 

• Prior experience supporting senior executives in a fast-paced corporate environment. 

• Ability to prioritize tasks, manage multiple projects, and meet deadlines. 

• High integrity when handling sensitive and confidential matters. 

• Strong interpersonal skills to liaise effectively with internal and external stakeholders. 

Responsibilities:

• Responsible  for  managing  the  Company  Regional  office  and  for  ensuring  quality  for  the  Operation  & Maintenance (O&M) activities for all related Customer’s sites and associated Utilities plant or Facilities (UPF) and their related Mechanical & Electrical (M&E) machinery equipment and associated systems in compliance with the statutory authorities and applicable health-safety-environmental (HSE) requirements; 
• Responsible as Regional office Company representative towards Customers for all related sites to monitor the quality of the O&M team services delivered, to achieve the O&M service levels and the UPF performances levels and ultimately to ensure the customer satisfaction, manage customer relationship, insure proper communication with regular reporting to Customers and Company headquarters /Regional office for all service activities performed. 
• Manage the site teams upon customers’ initial site visit to ensure complete and accurate surveying of the Mechanical & Electrical (M&E) machinery equipment and associated systems of the customers’ Utilities plant or Facilities (UPF), with proper collection of the customers’ site UPF technical, legal and financial information for the M&E machinery equipment and associated systems within service scope  

• Prepare annual budgets and reforecasts for Regional office overall and all related sites; control actual O&M activities expenses compliance with the budgets and perform financial quarterly review, including but limited to O&M Profit & Loss (P&L).

• Insure timely and quality for issuance – by all related sites - for Technical, legal, financial documentation and UPF monthly service reports (inclusive of SLA & KPI’s) for submission to the Customers sites and to the Company headquarters (HQ) - as well as the necessary reports to the relevant statutory authorities, 

• Review for Regional office related Customers sites the quality of the services delivered, perform SLA-KLPI gap analysis and initiate, study the feasibility of specific project in order to propose productivity, technical improvements for the UPF on customer’s sites – in liaison with ENGIE services – related to the O&M, HSE processes, contingencies & emergency plans as well as UPF performances. 

Requirements:

• Bachelor’s Degree in Mechanical Engineering or equivalent
• 10 - 12 years of experience in the area of Operation & Maintenance, exposed to Mechanical & Electrical systems, instrumentation, Air conditioning-ventilation, chilled water, thermal heater, compressed air production and distribution systems associated with supervision, control and data acquisition (SCADA) systems at diverse client/ site locations
• Excellent communication and analytical skills with the ability to work with all levels of stakeholders
• Proven ability to learn new skills and adapt to dynamic and demanding situations
• Possesses good leadership skills to lead team members