Job Title:

Cleaner (Skilled)

Department:

Operations

Reporting To:

Supervisor

Site:

ES-      

Job Purpose:

Keep buildings in clean and orderly condition. Perform heavy cleaning duties, such as cleaning floors, shampooing rugs, washing walls and glass, and removing rubbish. Duties may include tending furnace and boiler, performing routine maintenance activities, notifying management of need for repairs, and cleaning debris from sidewalk.

Key Responsibilities:

• Clean building floors by sweeping, mopping, scrubbing, or vacuuming them.
• Gather and empty trash.
• Service, clean, and supply restrooms.
• Follow procedures for the use of chemical cleaners and power equipment, in order to prevent damage to floors and fixtures.
• Monitor building security and safety by performing such tasks as locking doors after operating hours and checking electrical appliance use to ensure that hazards are not created.
• Notify managers concerning the need for major repairs or additions to building operating systems.
• Requisition supplies and equipment needed for cleaning and maintenance duties.
• Set up, arrange, and remove decorations, tables, chairs, ladders, and scaffolding to prepare facilities for events such as banquets and meetings.
• Spray insecticides and fumigants to prevent insect and rodent infestation.
• Clean and polish furniture and fixtures.
• Clean windows, glass partitions, and mirrors, using soapy water or other cleaners, sponges, and squeegees.
• Dust furniture, walls, machines, and equipment.
• Mix water and detergents or acids in containers to prepare cleaning solutions, according to specifications.
• Steam-clean or shampoo carpets.

QSHE

• Take reasonable care of your own health and safety and not to put othe persons – fellow employees and members of the public – at risk by what you do or don’t do in the course of your work.
• Cooperate with any compay efforts to improve health and safety at work.
• Comply with any reasonable instruction given to you in the interest of health and safety or welfare.
• Report and accidents, injuries or illnesses you may suffer as a result of doing your work, or any accidents, injuries or illnesses you become aware off that involves a fellow employee or member of the public at your place of work.
• Ability to follow oral and written instructions.

SKILLS REQUIRED:

• Excellent communication and interpersonal skills.
• Demonstrated ability to prioritize and perform multiple tasks simultaneously.
• Outstanding customer service skills.
• Proven ability to work effectively individually and with a team.
• Ability to follow oral and written instructions.

Qualifications:

• Secondary School Certificate

Other Requirements:

• Good communication and coordination skills are essential. Personable & friendly, hardworking, outgoing with a dedicated mind set, customer focused with a team player mentality.

Scope and Limits of Authority: 

Job Title:

Administrator

Department:

Management

To provide a full administrative and secretarial service to the Contract Manager.

Key Responsibilities:

• Work with the Contract and Facilities Managers to implement monthly plans to deliver monthly contractually agreed KPIs.
• •     Attending periodic operations meetings with the client, taking minutes & distributing it to all stakeholders for further action.
• •     Generating quotes through Horizon and submitting them to the client. These quotes are related to spare parts replacement (cost exceeding FLT limits) or variation order work (extra work). Also, updating the status of related job cards in the FSI.
• •     Tracking submission & approvals of all quotes based on which work is carried out at the site. Once completed, liaise with the stores & supervisors for the Delivery Notes (DN) & Service Completion Report (SCR).
• •     Arranging PPM schedule for the subcontractor
• •     Monitoring and updating Statutory Tracker for SSP
• •     Coordinating with the tenants for access inside the apartment for the PPM schedule
• •     Maintaining sub-contractor's service report and third-party certificate
• •     Liaising with the Contracts Manager and ENGIE accounts team for raising invoices related to fixed fees & approved quotes.
• •     Submitting invoices to client’s accounts departments, track processing / approval of invoices & release of payments.
• Preparation of AutoCAD drawings by using the software and assist FM Engineer to implement.
• •     Liaising with all stakeholders (specialist systems contractors & supervisors) for inputs on monthly reports, compiling the report and submitting to FM for review and final submission to client.
• •     Organizing and maintaining database containing project related documents (As Built Drawings, O & M Manuals, T & C Certificates & Warranty Certificates) and other contract related files and documents (agreed scope of work, Monthly Reports, Facilities Management Manuals, Business Continuity Plan, etc.)
• •     Monitor the performance of Asst. Admins who are responsible for operating the CAFM used to track all planned and breakdown (reactive & corrective tasks) work. 95 % scheduled PPM completion & 85 % SLA fix pass percentage are related KPIs.
• •     Handle acquisition, distribution, and store of office supplies.
• •     Responsible for the management of petty cash.
• •     Assist the Contract Manager and HSE team during audits (Internal and External).
• •     Assist the Contract Manager in monitoring and reviewing the P & L each month.
• •     Tracking all RFQs received from clients.
• •     Getting periodic updates from stores in terms of inventories and coordinating with procurement for sourcing deficit as per minimum stock levels to act as first point of contact for enquiries and communications with the Client and Cofely Staff.
• Producing correspondence, reports and other documentation (including word processing, desktop publishing, power point and spreadsheets) to meet the Management's requirements.
• To receive telephone calls and enquiries on behalf of the Contract Manager and Facilities Managers and to respond, filter and redirect them as appropriate.
• To communicate, on behalf of the Management, with respect to enquiries and invoicing/payments receivable, providing administrative support and keeping appropriate records.
• Finance and Procurement
• Responsible for the management of Petty Cash
• Responsible for occasionally receiving cash and informing the Finance team.
• Responsible for the stock of stationery and procurement for the offices

QHSE

• Take reasonable care of your own health and safety and not to put other persons - fellow employees and members of the public – at risk by what you do or don’t do in the course of your work;
• Cooperate with any company efforts to improve health and safety at work;
• Comply with any reasonable instruction given to you in the interest of health and safety.
• Not to interfere with or misuse with anything that’s provided for your health, safety, or welfare.
• Report any injuries, accidents, or illnesses you may suffer as a result of your work, or any accidents, injuries, or illnesses you become aware of that involves a fellow employee or member of the public at your workplace.

Skills Required:

• Excellent verbal and written communication in English essential
• Interpersonal skills;
• Organization and systematic thinking
• Research skills and the ability to draw information from various sources.
• Flexibility.
• AutoCAD draw is must
• CAD drawing review and modify as per client request

Qualifications:

• Graduate Level

Other Requirements:

• 2 Years’ experience as an Administrator  preferable (operating system) 5.0 experience
• Technical background , preferable
• Exposure to a multicultural environment
• Minimum 3 years experience in Facilities Management industry

Job Title:

Multi Civil

Department:

Civil

The civil Multi Technician is responsible for maintaining buildings - this includes building items such as furniture and stairs, making repairs to the internal and external structure and ensuring buildings are safe. Responsible for designing, building, installing, and repairing structures, fixtures, furniture, painting , mason work and other items using different types of materials including wood and steel.

Key Responsibilities:

• Perform locksmith duties, fitting of various door hardware, locks, door closers and the associated maintenance.
• Perform carpentry & Painting projects and new work installation to the satisfaction of the building.
• Preventative maintenance is completed in accordance with O&M
• PMs are undertaken at the required frequency and prioritized accordingly in liaison with the building supervisor
• Assist the building supervisor with the management and directing of various building and maintenance contractors.
• Is aware of and can identify hazards to which they may be exposed, and they may create and act accordingly   
• Ability to work in gypsum ceiling installation with C channel and other required accessories.     

Skills Required:

• Knowledge of carpentry , mason work , painting and building maintenance work
• Assist to team in MEP maintenance work such as PPM or reactive calls .
• Knowledge of safe operation of basic hand and power tools
• Ability to operate the required equipment in a safe and responsible manner.
• Time management skills

Qualifications:

• Carpentry Trade Qualification Licensed
• 5+ years’ experience in finish carpentry & Civil work
• Additional 1+ years’ experience in rough carpentry preferred
• Extensive knowledge of power tools, including skill saw, miter saw and jigsaw
• Willingness to work overtime when necessary to deliver the project on time  

Job Title:

Site Engineer

Department:

Operations

Reporting To:

Facility Manager

Site:

ES-

Job Purpose:

Site Engineer produces specifications for, design, develop, manufacture and install new or modified
mechanical components or systems. Site Engineer need to be technically minded, able to
demonstrate numerical and scientific ability and have problem-solving skills

Key Responsibilities:

• Assessing project requirements
• Measuring the performance of mechanical components, devices and engines
• Agreeing budgets, timescales and specifications with clients and managers
• Maintaining and modifying equipment to ensure that it is safe, reliable and efficient
• Using computer-aided design/modelling software
• Liaising with suppliers
• Undertaking relevant research
• Producing and implementing designs and test procedures
• Presenting designs to managers and clients
• Testing, evaluating, modifying and re-testing products
• Writing reports and documentation
• Providing technical advice
• Analyzing and interpreting data.

QHSE

• Take reasonable care of your own health and safety and not to put other persons - fellow employees and members of the public - at risk by what you do or don't do in the course of your work;
• Cooperate with any company efforts to improve health and safety at work;
• Comply with any reasonable instruction given to you in the interest of health and safety.
• Not to interfere with or misuse anything that's provided for your health, safety or welfare
• Report any accidents, injuries or illnesses you may suffer as a result of doing your work, or any accidents, injuries or illnesses you become aware off that involves a fellow employee or member of the public at your place of work.
• Responsible as a Manager/Engineer/Supervisor towards Health and Safety will include, but not be limited to:
• Company directives, policies, processes and procedures for Quality, Health, Safety, and Environment are fully implemented, understood, and adhered to;
• As far as is reasonably practicable, precautionary measures are implemented to mitigate and control hazards and risks at the workplace;
• All persons carrying out work are informed of the hazards and risks attached to their work, before doing such work;
• Persons under your control are competent, suitably trained, and have the necessary approval and

authority to carry out their duties

Skills Required:

• Effective technical skills
• The ability to work under pressure
• Problem-solving skills
• Creativity
• Interpersonal skills
• Verbal and written communication skills
• Commercial awareness
• Teamworking skills.

Qualifications:

• Bachelor of Science in Mechanical or Electrical Engineering

Other Requirements:

• Ability to work on own initiative and to set deadlines
• Valid UAE driver's license

Scope and Limits of Authority: 

Job Title:

MEP Technician

Department:

Facility Management

Reporting To:

MEP Engineer

Site:

ES- 1113

Job Purpose:

MEP Technician is responsible for ensuring that all Electrical, Mechanical, Plumbing, HVAC equipment within the data center is operating at peak efficiency. This involves both planned preventative maintenance of equipment, daily corrective work, and emergency response to emergent issues. The Technician serves as an expert technical resource reporting and interacting with onsite Engineers and any third-party vendors.

Data center technicians provide an array of technical support to an organization’s data center. They help ensure that the servers are consistently running smoothly, but when they’re not running smoothly, data center technicians help problem solve and determine resolutions to avoid major downtime. With the virtual nature of data centers, security, reliability and availability are of utmost importance

Key Responsibilities:

• Responsible for performing routine building maintenance tasks and daily visual inspections on major data center equipment.
• Daily checking healthiness of all facilities equipment’s and keeping daily logs and records of all maintenance functions.
• Repair and maintenance work on a wide range of Electrical, Mechanical, HVAC, ELV equipment.
• Perform ongoing preventive maintenance and repair work on facility MEP systems.
• Maintain and operate all MEP related systems, associated equipment, electrical equipment, building management system.
• Perform facility inspections and report on conditions affecting operations.
• Troubleshooting and repairing malfunctioning equipment, appliances, and apparatus.
• Create the Job cards in CAFM (FSI) Mobile App as per Site requirements and close the Job cards on which Engineer assigns.
• Responding promptly and efficiently to emergency calls.
• Prepare and submit summary reports of conditions in buildings and recommend actions to be taken.
• Review and understand equipment and methods of operation, Electrical systems, ELV system, fire/life safety, and other systems.
• Comply with all safety procedures and requirements.
• Maintain essential stock of spare parts.
• Support any afterhours building needs and activities as required.
• Attend training sessions and seminars.
• Other assigned tasks as requested.

Skills Required:

• Excellent communication and interpersonal skills

• Demonstrated ability to prioritize and perform multiple tasks simultaneously.
• Outstanding customer service skills
• Proven ability to work effectively individually and with a team.
• Ability to follow oral and written instructions.

Qualifications:

•   Secondary School Certificate

Other Requirements:

• Good communication and coordination skills are essential. Personable & friendly, hardworking, outgoing with a dedicated mind set, customer focused with a team player mentality.

Scope and Limits of Authority: